Undertakings and Assurance Coordinator (Open to Return to Work)
Job Introduction
The Undertakings & Assurance (U&A) Compliance Coordinator reports directly to the U&A Compliance Manager supporting the co-ordination, submission and completion of Commitments Compliance Plans (CCP) and other supporting information required to fulfill SCS’s obligations in regards to the Undertakings and Assurances within the High Speed Rail Act 2017.
The U&A Compliance Coordinator will work within the Consents & Engagement Service core team but will operate across three distinct delivery areas in separate geographic locations, supporting the U&A Area Coordinators within the delivery teams to ensure that the U&As are understood and managed with consistency, and helping to ensure that the project overall also delivers its contractual obligations in an efficient and cost effective manner.
This role is part of our Return to Work programme, in collaboration with Women Returners. We welcome professionals with a career break of 2 or more years to apply. You will be placed in a team where your skills and experience will be valued and utilised for an initial 6 month placement. We will provide tailored support to help your transition back to work. This will include a dedicated coach, a specific training and support programme, a workplace buddy and the opportunity to join our network of Returners within the project. At the end of the placement there will be the opportunity to join the team on a permanent basis.
Role Responsibility
Supporting the U&A Compliance Manager and U&A Area Coordinators in ensuring the area delivery and/or service teams understand the U&A obligations for their scope of works
• Support the delivery teams in developing and maintaining up-to-date Commitments Compliance Plans across the project, and managing the overall Commitments Register / Compliance Plan baseline on a day to day basis
• Ensuring accurate and timely updates to the Client’s U&A management system and submission of evidence on the Client’s document management system.
• Attend and minute monthly review meetings with the Client, cascading Client feedback across the teams to resolve any outstanding matters.
• Producing reports which periodically record the progress on the discharge or handover of the commitments, including submission of supporting evidence, as well as any non-compliances or ‘near misses’
• Support the U&A Compliance Manager in carrying out internal audits on U&A compliance
• Support the U&A Compliance Manager, U&A Area Coordinators, area delivery teams and service function teams in investigating and collating evidence for any non-compliance with U&A’s, and supporting the completion of Lessons Learned activities
• Liaison with the Client and their other Contractors to develop a consistent approach to managing the submission, updating and approval of the CCP baseline and supporting documentation.
The Ideal Candidate
Essential Competencies
• Good communication skills both written and verbal
• Excellent organisational skills and able to multi-task
• Approachable and excellent collaboration skills
• Working knowledge and Intermediate level of Office IT Systems
• Able to meet deadlines
• Attention to detail
Desirable Competencies
• Database administration experience, including data-entry and basic reporting
• Understanding of the statutory process of the HS2 Act and associated Undertakings & Assurances.
About the Company
The role will work on the HS2 project. HS2 is the UK’s new high speed rail network. It will be a catalyst for economic growth across Britain, freeing up space on the existing railways and connecting 8 out of the UK’s 10 biggest cities with fast, reliable and frequent high speed services
The Skanska | Costain | STRABAG (SCS JV) is delivering the HS2 Main Civils Contracts which include both Lots S1 (Euston Tunnels & Approaches) and S2 (Northolt Tunnels). The combined value of the contracts is around £1.8billion with the works due for completion in 2025. Scope of works includes twin-bored tunnels (TBM), SCL tunnels, shaft sinking, bridge demolition and reconstruction, services diversions, earthworks and the construction of site compounds.
You’ll be a welcomed member of the wider team, with opportunities to take on additional responsibility, join one of our networks for women, military or LGBT+ staff, and participate in cultural and social events with the local community (e.g. as a STEM ambassador).
Your personal and professional development is important to us. We welcome a discussion about how we can support you with further study, or professional membership or attainment for example.
HS2 – working with Skanska, Costain and STRABAG, closely monitors job applications, to ensure an inclusive recruitment process. To ensure we are able to maintain this, and to recruit a diverse workforce, we require candidates to complete the diversity form as part of their application so we are able to monitor and improve our approach to diversity. Please note, all responses are anonymous and we will not share any of your data with other parties. All data will be held securely, (as stated within the Data Protection Act 1998) and will be reported to HS2.
It is an SCSJV requirement that all employees, Design House, and Supply Chains must implement and comply with the requirements of ISO 9001:2015 Quality Management System, ISO 14001:2015 Environmental Management System with guidance for use”, OHSAS 18001:2017 Occupational Health and Safety Management Systems and ISO/IEC 27001:2013 Information Security Management System, Policies, Plans, Procedures and Processes, and statutory requirements as they affect the Joint Venture ‘s operations and ensure that the requirements, as applicable within their discipline, are effectively implemented on the project. Develop a culture of safety on the project through the absolute commitment to the Zero Accidents target and ethos, and develops a wider awareness of quality, environmental issues and demonstrates commitment to achieve continual improvement and Zero tolerance.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
SCS Railways