Plant Administrator

Job Introduction

We are looking for a Plant Administrator to work on HS2 Main Works in Area Central. As a Plant Administrator you will be responsible for all administration within the Plant Department and fulfil all necessary tasks required to successfully manage all on-site plant (owned and hired) in this area.

Flexible working:

We welcome you to ask about the flexibility you need. This might be part-time, remote working, or compressed hours for example. Anyone who applies for a role can ask about flexibility at interview. In return, we will explore what is possible for the role. 

Role Responsibility

Key Areas of Responsibility  

Supporting the Plant Manager / Plant Buyer in the management of Plant Hire and Equipment to suit the needs and demand of the project, to ensure continuity of the works in accordance with the SCS procurement processes. Responsibilities will be as follows but not limited to:

• Keeping record of all plant hire using the SCS Plant Book and E1 procurement system.
• Work efficiently and professionally during periods of pressure
• Maintaining positive relationships with all stakeholders involved
• Collating Live Hire reports from Supply Chain and carrying out reconciliations against the SCS Plant Book
• Supporting the Plant Buyer in issuing detailed enquiries to suppliers providing clarity of SCS requirements
• Supporting the Plant Buyer in completion of all on/off hires on the project’s E1 finance system including issuing of hire orders following the requisition process.
• Supporting the Plant Buyer in working with internal and external stakeholders to resolve order/invoice queries

The Ideal Candidate

Required qualifications, skills, behaviors and attributes

Essential:

• Effective communication skills and ability to work closely with internal and external customers
• Competent application of computer software such as MS Word, Excel and PowerPoint

Ideal:

• Previous experience of Plant Administration on a major project
• Previous knowledge of ordering/booking systems or a similar system for and Plant hire procurement
• Experience of working on major civil engineering or rail projects
• Experience of working in joint venture organizations delivering infrastructure projects
• GCSE’s math’s and English (C) or equivalent
• Experience of Microsoft Office – Excel, Word, PowerPoint, Meeting Manager
• Previous experience of administrative / PA role in a similar environment/setting i.e construction
• Experience of Document Control in a construction environment as desirable. 
• Ability to organize senior managers’ workloads

About the Company

The role will work on the HS2 project. HS2 is the UK’s new high speed rail network. It will be a catalyst for economic growth across Britain, freeing up space on the existing railways and connecting 8 out of the UK’s 10 biggest cities with fast, reliable and frequent high speed services

The Skanska | Costain | STRABAG (SCS JV) is delivering the HS2 Main Civils Contracts which include both Lots S1 (Euston Tunnels & Approaches) and S2 (Northolt Tunnels). Scope of works includes twin-bored tunnels (TBM), SCL tunnels, shaft sinking, bridge demolition and reconstruction, services diversions, earthworks and the construction of site compounds.

You’ll be a welcomed member of the wider team, with opportunities to take on additional responsibility, join one of our networks for women, military or LGBT+ staff, and participate in cultural and social events with the local community (e.g. as a STEM ambassador).

Your personal and professional development is important to us. We welcome a discussion about how we can support you with further study, or professional membership or attainment for example.

HS2 – working with Skanska, Costain and STRABAG, closely monitors job applications, to ensure an inclusive recruitment process. To ensure we are able to maintain this, and to recruit a diverse workforce, we require candidates to complete the diversity form as part of their application so we are able to monitor and improve our approach to diversity.  Please note, all responses are anonymous and we will not share any of your data with other parties. All data will be held securely, (as stated within the Data Protection Act 1998) and will be reported to HS2.

It is an SCSJV requirement that all employees, Design House,  and Supply Chains must implement and comply with the requirements of ISO 9001:2015 Quality Management System, ISO 14001:2015 Environmental Management System with guidance for use”, OHSAS 18001:2017  Occupational Health and Safety Management Systems and ISO/IEC 27001:2013 Information Security Management System, Policies, Plans, Procedures and Processes, and statutory requirements as they affect the Joint Venture ‘s operations and ensure that the requirements, as applicable within their discipline, are effectively implemented on the project. Develop a culture of safety on the project through the absolute commitment to the Zero Accidents target and ethos, and develops a wider awareness of quality, environmental issues and demonstrates commitment to achieve continual improvement and Zero tolerance.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

SCS Railways