Inventory & Fleet Administrator

Job Introduction

The Inventory and Fleet Administrator will join the SCS Logistics team that manages construction logistics across the HS2 main works. They will be responsible for Coordinating and managing SCS Fleet and Inventory information in accordance with current processes and procedures. Liaising between the Central Logistics Team, project areas, and external suppliers to ensure productive relationships which deliver benefits for all parties. The Fleet and Inventory Coordinator reports to the Fleet and Inventory Manager.

Role Responsibility

• Maintain SCS Fleet management systems for SCS drivers and vehicles and inform the Fleet and Inventory Manager of any changes.
• Act as SCS Inventory System User
• Monitor PCNs, fines and speeding violations for fleet vehicles
• Manage driver license checks, on-boarding and issue of SCS ‘Permits to Drive’
• Onboarding and administration for all new fleet vehicles.
• Responsible for the daily management of the Fleet Team emails/queries
• Gather, input, validate and interpret data from fleet management systems including CheckedSafe/Quartix.
• Maintain all fleet related spreadsheets, reports, and trackers with a high degree of accuracy.
• Ensure that all vehicle defect reports are reviewed and actioned in a timely manner.
• Ensure all fleet vehicles meet servicing/MoT requirements
• Assist with the management of driver capabilities and provision of driver training where necessary

The Ideal Candidate

Key Skills & Competencies:

• Computer literate and proficient in Excel, Word, and wider Office skills
• Excellent communications skills both verbal and written to ensure successful relationships are established and maintained, with focus on attention to detail.
• Able to work on own initiative; have a proactive approach with a positive attitude.
• Logical thinker with the ability to resolve problems quickly and effectively.
• Ability to analyse management data and produce reports  
• Ability to consistently meet set objectives and tight deadlines.
• A flexible and adaptable approach to the changing needs of the business.

Behaviours/Attributes:

• Maintain and develop working relationships across the logistic area.
• Ensure compliance with SCS Policies and Procedures
• Contribute to a culture of continuous improvement and service excellence
• Willingness to develop existing skill set and learn new skills.
• Demonstrate an inclusive work ethic.

About the Company

The role will work on the HS2 project. HS2 is the UK’s new high speed rail network. It will be a catalyst for economic growth across Britain, freeing up space on the existing railways and connecting 8 out of the UK’s 10 biggest cities with fast, reliable and frequent high speed services

The Skanska | Costain | STRABAG (SCS JV) is delivering the HS2 London Tunnels Contract. Scope of works includes twin-bored tunnels (TBM), SCL tunnels, shaft sinking, bridge demolition and reconstruction, services diversions, earthworks and the construction of site compounds.

You’ll be a welcomed member of the wider team, with opportunities to take on additional responsibility, join one of our networks for women, military or LGBT+ staff, and participate in cultural and social events with the local community (e.g. as a STEM ambassador).

Your personal and professional development is important to us. We welcome a discussion about how we can support you with further study, or professional membership or attainment for example.

HS2 – working with Skanska, Costain and STRABAG, closely monitors job applications, to ensure an inclusive recruitment process. To ensure we are able to maintain this, and to recruit a diverse workforce, we require candidates to complete the diversity form as part of their application so we are able to monitor and improve our approach to diversity.  Please note, all responses are anonymous and we will not share any of your data with other parties. All data will be held securely, (as stated within the Data Protection Act 1998) and will be reported to HS2.

It is an SCSJV requirement that all employees, Design House,  and Supply Chains must implement and comply with the requirements of ISO 9001:2015 Quality Management System, ISO 14001:2015 Environmental Management System with guidance for use”, OHSAS 18001:2017  Occupational Health and Safety Management Systems and ISO/IEC 27001:2013 Information Security Management System, Policies, Plans, Procedures and Processes, and statutory requirements as they affect the Joint Venture ‘s operations and ensure that the requirements, as applicable within their discipline, are effectively implemented on the project. Develop a culture of safety on the project through the absolute commitment to the Zero Accidents target and ethos, and develops a wider awareness of quality, environmental issues and demonstrates commitment to achieve continual improvement and Zero tolerance.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

SCS Railways