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Health, Safety & Wellbeing Administrator (Maternity Cover)

Please Note: The application deadline for this job has now passed.

Job Introduction

We are currently recruiting for a Health, Safety & Wellbeing Administrator for a 12-month Fixed Term Contract (Maternity Cover). 


Flexible working: We welcome you to ask about the flexibility you need. This might be part-time, remote working, or compressed hours for example. Anyone who applies for a role can ask about flexibility at interview. In return, we will explore what is possible for the role. 

Role Responsibility

Database Management:

  • Manage on-line OH / assurance / incident / learning / reporting database(s) including reports to SCS delivery unit leads,  parent companies and the client
  • Manage and maintain all trackers and logs for Health Safety and Environment assurance and incidents including action trackers
  • Access parent company and client systems to ensure information is updated and relevant data is downloaded into the SCS domain.
  • Coordinate the occupational health department’s activities in various sites into one centralised system 
  • Manage health surveillance, health hygiene and all other occupational health databases / records.


Administrative Duties:


  • Organise and manage Contract Occupational Health and hygiene administrative requirements
  • Download occupational health reports from OH provider site for storage and to update the tracker.
  • Monitor health surveillance and safety critical recall tracker, liaise with OH managers and OH provider representative to arrange appointments.
  • Record drug tests results on a tracker sheet.
  • Plan and manage SCS bi-weekly lessons learned calls
  • Check data for accuracy and highlight any concerns or discrepancies to HSW management team.
  • Proactively and regularly communicate deadlines for completion of incident investigations and shared learning documents to ensure target dates are met.
  • Assist in the production and submission of award entries, case studies and shared learning documents using information provided by the wider HSW team.
  • Track and manage audit schedules and actions raised / close outs
  • Issue regular communications to ensure individuals are reminded of OH/ assurance/ investigation deadlines, and escalate to senior management where necessary.
  • Prepare and manage SCS Enabling Function, and  Skanska HS2 OU month end data submissions
  • Understand the Client and Joint Venture Partners' Health & Safety policies, processes and statutory requirements as they affect the company's operations and ensure that the requirements, as applicable within their discipline, are implemented on the project.
  • Liaise with OH stakeholders

The Ideal Candidate

  • Experienced in the use of databases
  • Proficient in Microsoft Word, Power Point, Outlook, SharePoint and general IT literacy
  • Strong MS Excel skills
  • Good communication and interpersonal skills
  • Ability to maintain confidential information
  • Have flexibility and willingness to take on and assist in the implementation of new projects, tasks and activities outside of the usual administrative tasks

About the Company

The role will work on the HS2 project. HS2 is the UK’s new high speed rail network. It will be a catalyst for economic growth across Britain, freeing up space on the existing railways and connecting 8 out of the UK’s 10 biggest cities with fast, reliable and frequent high speed services

The Skanska | Costain | STRABAG (SCS JV) is delivering the HS2 London Tunnels Contract. Scope of works includes twin-bored tunnels (TBM), SCL tunnels, shaft sinking, bridge demolition and reconstruction, services diversions, earthworks and the construction of site compounds.

You’ll be a welcomed member of the wider team, with opportunities to take on additional responsibility, join one of our networks for women, military or LGBT+ staff, and participate in cultural and social events with the local community (e.g. as a STEM ambassador).

Your personal and professional development is important to us. We welcome a discussion about how we can support you with further study, or professional membership or attainment for example.

HS2 – working with Skanska, Costain and STRABAG, closely monitors job applications, to ensure an inclusive recruitment process. To ensure we are able to maintain this, and to recruit a diverse workforce, we require candidates to complete the diversity form as part of their application so we are able to monitor and improve our approach to diversity.  Please note, all responses are anonymous and we will not share any of your data with other parties. All data will be held securely, (as stated within the Data Protection Act 2018 and UK GDPR) and will be reported to HS2.

It is an SCSJV requirement that all employees, Design House,  and Supply Chains must implement and comply with the requirements of ISO 9001:2015 Quality Management System, ISO 14001:2015 Environmental Management System with guidance for use”, OHSAS 18001:2017  Occupational Health and Safety Management Systems and ISO/IEC 27001:2013 Information Security Management System, Policies, Plans, Procedures and Processes, and statutory requirements as they affect the Joint Venture ‘s operations and ensure that the requirements, as applicable within their discipline, are effectively implemented on the project. Develop a culture of safety on the project through the absolute commitment to the Zero Accidents target and ethos, and develops a wider awareness of quality, environmental issues and demonstrates commitment to achieve continual improvement and Zero tolerance.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

SCS Railways is a Disability Confident Leader.  We want to encourage disabled people to apply for our roles and have an opportunity to display your skills, talent, and abilities.  We will ensure that a fair and proportionate number of disabled applicants that meet the minimum criteria for this position will be offered an interview.

Please see the disability confident commitments:

To be considered for an interview under this scheme you have:

  • A physical or mental impairment, which has a substantial and long-term effect (over 12 months) adverse effect on your ability to carry out normal day-to-day activities
  • Demonstrated in your application and pre-interview stage that you meet the minimum job criteria and person specification for the role

SCS Railways

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