Document Controller

Job Introduction

We are recruiting for a Document Controller to work within the Environmental and Sustainability team, reporting to the Environmental Assurance Lead.

Document Controller with effective management, controlling and distribution of all information and documentation to meet the HS2 and SCS Document Management requirements. Reporting to Environmental Assurance Lead. During construction and handover phase of the HS2 London Tunnels Contract.

Responsible for:

• Management of the Environment and Sustainability teams documents on the document control system EMT (Enable My Team) and Asset Wise
• Support close out of comments and review documents
• Support tracking of open and closed comments

Opportunities to expand the role to help support administration tasks and technical data co-ordination.

Flexible working: We welcome you to ask about the flexibility you need. This might be remote working, or compressed hours for example. Anyone who applies for a role can ask about flexibility at interview. In return, we will explore what is possible for the role.

Role Responsibility

• Contributing to the development, implementation and administration of the SCS Document Control procedures, management reports and system (eB) to comply with HS2 Document Management Procedure Hs2-IM-PRO-000-000008 and WI1600 1 Document Numbering and Master Deliverables List.
• Helping the Document Control Manager to produce, revise and populate the Master Information Delivery Plan (MIDP) or (Document Tracker) with all contract deliverables documents, including delivery durations and deadlines from the Accepted Programme.
• Assisting the Document Control Manager in management of in time document submissions in accordance with the HS2 Master Information Delivery Plan (MIDP) within the HS2 eB system.
• Producing information and documents that are compliant with the requirements and set Plans.
• Informing the Document Control manager of receipt of the key documents and Information at key stage to allow update of the Deliverables Schedule.
• Assisting the Document Control Manager in reviewing the current and superseded information archives on a regular basis to ensure that all are in accordance with the HS2 and SCS archiving processes.
• Liaise with the Requirements Manager, Reporting Manager and Change Management for received information and document changes.

The Ideal Candidate

• HNC or equivalent
• Prior experience in civil engineering projects in a Document Control function
• Knowledge of the requirements and management systems procedures in accordance with ISO 9001: 2008 or ISO 9001:2015.
• Experience working effectively within a multidisciplinary team, taking a collaborative approach
• Data handling & reporting competency. IT competent with excellent skills in Microsoft Excel as well as Word & Powerpoint
• Organisation, task coordination and time management skills
• Keen interest in the Environment and Sustainability
• Use of PowerBI, SQL, data management platforms etc. would be advantageous

About the Company

The role will work on the HS2 project. HS2 is the UK’s new high speed rail network. It will be a catalyst for economic growth across Britain, freeing up space on the existing railways and connecting 8 out of the UK’s 10 biggest cities with fast, reliable and frequent high speed services

The Skanska | Costain | STRABAG (SCS JV) is delivering the HS2 London Tunnels Contract. Scope of works includes twin-bored tunnels (TBM), SCL tunnels, shaft sinking, bridge demolition and reconstruction, services diversions, earthworks and the construction of site compounds.

You’ll be a welcomed member of the wider team, with opportunities to take on additional responsibility, join one of our networks for women, military or LGBT+ staff, and participate in cultural and social events with the local community (e.g. as a STEM ambassador).

Your personal and professional development is important to us. We welcome a discussion about how we can support you with further study, or professional membership or attainment for example.

HS2 – working with Skanska, Costain and STRABAG, closely monitors job applications, to ensure an inclusive recruitment process. To ensure we are able to maintain this, and to recruit a diverse workforce, we require candidates to complete the diversity form as part of their application so we are able to monitor and improve our approach to diversity.  Please note, all responses are anonymous and we will not share any of your data with other parties. All data will be held securely, (as stated within the Data Protection Act 1998) and will be reported to HS2.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

SCS Railways