Document Controller Lead (Maternity Cover)
Job Introduction
Overall responsibility for the effective management, controlling and distribution of all Information and documentation to meet the HS2 and SCS Document Management requirements for the respective delivery unit. The Document Control Lead reports to the SCS Document Control Manager functionally and the Assurance & Compliance Lead in Delivery Unit Euston.
Flexible working: We welcome you to ask about the flexibility you need. This might be part-time, remote working, or compressed hours for example. Anyone who applies for a role can ask about flexibility at interview. In return, we will explore what is possible for the role.
Role Responsibility
- Responsible for leading the Area Euston Document Control team, including briefing, training and guidance of the delivery unit team and subcontractors on the SCS Document management system and standards.
- Accountable for the management of in time document submissions in accordance with the HS2 Information Delivery Plan (IDP) within the HS2 eB system.
- Ensuring that all the information and documents are compliant with the requirements and set Plans, including liaison with the originators for discrepancies and amendments.
- Recording of receipt of the key documents and Information at key stages against the Deliverables Schedule as directed
- Accountable for reviewing of the current and superseded information archives on a regular basis and ensuring that all are in accordance with the HS2 and SCS archiving processes.
- Responsible for liaison with the Requirements Manager, Reporting Manager and Change Management for received information and document changes within the delivery unit.
- Maintaining of the web-based document control software AssetWise (ALIM), eB, EMT, Zutec, CEMAR, or similar, including regular checks that all documents and information are correctly logged and correct issues apparent as directed.
- Ensuring collaborative working, the right behaviours and culture within the team and with HS2, subcontractors and any other third parties
- Liaising with the Document Control Manager to employ competent Document Control staff, as well as to ensure EDI within the Document Control team and to maintain required resources within the team.
The Ideal Candidate
- HNC or equivalent
- Prior experience in civil engineering projects of similar nature in a Document Control function.
- Prior experience of managing a Document Control is essential
- Knowledge of the requirements and management systems procedures in accordance with ISO 9001: 2008 or ISO 9001:2015
About the Company
The role will work on the HS2 project. HS2 is the UK’s new high speed rail network. It will be a catalyst for economic growth across Britain, freeing up space on the existing railways and connecting 8 out of the UK’s 10 biggest cities with fast, reliable and frequent high speed services
The Skanska | Costain | STRABAG (SCS JV) is delivering the HS2 London Tunnels Contract. Scope of works includes twin-bored tunnels (TBM), SCL tunnels, shaft sinking, bridge demolition and reconstruction, services diversions, earthworks and the construction of site compounds.
You’ll be a welcomed member of the wider team, with opportunities to take on additional responsibility, join one of our networks for women, military or LGBT+ staff, and participate in cultural and social events with the local community (e.g. as a STEM ambassador).
Your personal and professional development is important to us. We welcome a discussion about how we can support you with further study, or professional membership or attainment for example.
HS2 – working with Skanska, Costain and STRABAG, closely monitors job applications, to ensure an inclusive recruitment process. To ensure we are able to maintain this, and to recruit a diverse workforce, we require candidates to complete the diversity form as part of their application so we are able to monitor and improve our approach to diversity. Please note, all responses are anonymous and we will not share any of your data with other parties. All data will be held securely, (as stated within the Data Protection Act 2018 and UK GDPR) and will be reported to HS2.
It is an SCSJV requirement that all employees, Design House, and Supply Chains must implement and comply with the requirements of ISO 9001:2015 Quality Management System, ISO 14001:2015 Environmental Management System with guidance for use”, OHSAS 18001:2017 Occupational Health and Safety Management Systems and ISO/IEC 27001:2013 Information Security Management System, Policies, Plans, Procedures and Processes, and statutory requirements as they affect the Joint Venture ‘s operations and ensure that the requirements, as applicable within their discipline, are effectively implemented on the project. Develop a culture of safety on the project through the absolute commitment to the Zero Accidents target and ethos, and develops a wider awareness of quality, environmental issues and demonstrates commitment to achieve continual improvement and Zero tolerance.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
SCS Railways is a Disability Confident Leader. We want to encourage disabled people to apply for our roles and have an opportunity to display your skills, talent, and abilities. We will ensure that a fair and proportionate number of disabled applicants that meet the minimum criteria for this position will be offered an interview.
Please see the disability confident commitments:
To be considered for an interview under this scheme you have:
- A physical or mental impairment, which has a substantial and long-term effect (over 12 months) adverse effect on your ability to carry out normal day-to-day activities
- Demonstrated in your application and pre-interview stage that you meet the minimum job criteria and person specification for the role
SCS Railways