Assistant Project Accountant
Job Introduction
We are looking for an Assistant Project Accountant to work on HS2 Main Works. As an Assistant Project Accountant, you will be responsible for the management of the aggregate, professional services and utility accounts. This will involve prioritising the workload of these accounts and mentoring junior members within the team to ensure payments on these accounts are made in line with payment terms. Managing these accounts means that you will be the main contact for the wider project team and suppliers. You will be supporting the Project Accountant with payment runs, by working on bank details, manual payments and running payment reports. The role reports directly to the Project Accountant.
Flexible working: We welcome you to ask about the flexibility you need. This might be part-time, remote working, or compressed hours for example. Anyone who applies for a role can ask about flexibility at interview. In return, we will explore what is possible for the role.
Role Responsibility
Accountabilities
- Project Accounting – Assist with integrity of costs, revenue ledgers and transaction processing
- Financial control, Governance, segregation of duties & process flows
- General administration of finance information and data, ensuring records are maintained for an adequate period, kept securely and sufficient information is kept to meet group requirements.
- Maintenance of sound financial controls, in line with JV guidelines, ensuring that all applicable requirements can be met at all times
General Duties
- Ensure all invoices and GRNS are processed in a timely and accurate manner including VAT rates and receipts
- Manage invoice approval process so that suppliers are paid in line with their contracted Terms and Conditions.
- Maintain supplier statement reconciliations in line with the JV requirements and proactively resolve differences within the ledgers and supplier statements.
- Mentor junior members within the team, prioritising which accounts need to be worked on to ensure suppliers are paid in line with their contracted Terms and Conditions.
- Carry out regular reviews of GRN accruals to ensure costs are not duplicated in the system
- Become the main point of contact for suppliers with payment or invoice queries, deliver excellent customer service
- Responsible for query resolution for all aggregate, professional services and utility account queries with the project team
- Maintain accurate records of costs not included within the system on the invoice registers. This will assist with the monthly accruals for aggregate, agency and utility records.
- Manage requests for new bank details, ensuring compliance is met to prevent fraud
- Responsible for all urgent/manual projects to be made by the project and chasing VAT paperwork for these payments where applicable
- Running the payment reports and completing payment checks in the Project Accountant’s absence
- Assist with requests for information, back up documents for the wider team.
- Assist with internal & external audit requests
- Assist with reporting of Fair Payment Charter for all invoices relating to the accounts that they manage
The Ideal Candidate
Essential
- Experience in Finance
- Minimum level - Intermediate Excel skills
- Good knowledge of accounting principles and computer systems.
- Self-starter, organised, with a high level of attention to detail.
- Studying towards a recognised qualification
- Ability to work under pressure and prioritise workload to meet business deadlines & needs.
- Excellent verbal & written communication skills.
Desirable
- Experience in project based finance
- Business qualification
- Previous mentoring responsibilities
About the Company
The role will work on the HS2 project. HS2 is the UK’s new high speed rail network. It will be a catalyst for economic growth across Britain, freeing up space on the existing railways and connecting 8 out of the UK’s 10 biggest cities with fast, reliable and frequent high speed services
The Skanska | Costain | STRABAG (SCS JV) is delivering the HS2 London Tunnels Contract. Scope of works includes twin-bored tunnels (TBM), SCL tunnels, shaft sinking, bridge demolition and reconstruction, services diversions, earthworks and the construction of site compounds.
You’ll be a welcomed member of the wider team, with opportunities to take on additional responsibility, join one of our networks for women, military or LGBT+ staff, and participate in cultural and social events with the local community (e.g. as a STEM ambassador).
Your personal and professional development is important to us. We welcome a discussion about how we can support you with further study, or professional membership or attainment for example.
HS2 – working with Skanska, Costain and STRABAG, closely monitors job applications, to ensure an inclusive recruitment process. To ensure we are able to maintain this, and to recruit a diverse workforce, we require candidates to complete the diversity form as part of their application so we are able to monitor and improve our approach to diversity. Please note, all responses are anonymous and we will not share any of your data with other parties. All data will be held securely, (as stated within the Data Protection Act 1998) and will be reported to HS2.
It is an SCSJV requirement that all employees, Design House, and Supply Chains must implement and comply with the requirements of ISO 9001:2015 Quality Management System, ISO 14001:2015 Environmental Management System with guidance for use”, OHSAS 18001:2017 Occupational Health and Safety Management Systems and ISO/IEC 27001:2013 Information Security Management System, Policies, Plans, Procedures and Processes, and statutory requirements as they affect the Joint Venture ‘s operations and ensure that the requirements, as applicable within their discipline, are effectively implemented on the project. Develop a culture of safety on the project through the absolute commitment to the Zero Accidents target and ethos, and develops a wider awareness of quality, environmental issues and demonstrates commitment to achieve continual improvement and Zero tolerance.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
SCS Railways is a Disability Confident Leader. We want to encourage disabled people to apply for our roles and have an opportunity to display your skills, talent, and abilities. We will ensure that a fair and proportionate number of disabled applicants that meet the minimum criteria for this position will be offered an interview.
Please see the disability confident commitments:
To be considered for an interview under this scheme you have:
- A physical or mental impairment, which has a substantial and long-term effect (over 12 months) adverse effect on your ability to carry out normal day-to-day activities
- Demonstrated in your application and pre-interview stage that you meet the minimum job criteria and person specification for the role
SCS Railways