Administrator

Job Introduction

The Administrator will work closely together with the Office Manager and support the administrative tasks of the Area Central compounds/sites.

Role Responsibility

Key Responsibilities:

• Liaising between Area Central (main) and compounds
• Reporting eventual faults or needs, suggesting solutions and following up
• Organising meetings and Minutes of Meetings
• Document Control (handling receipts and pre-accounting); uploading documents to SharePoint & AssetWise)
• Parking permits (creating permits, updating lists, interact with other compound car parks)
• Setting up compound offices and monitoring needs
• Procurement (evaluating needs, creating requisitions, supporting deliveries, dealing with receipts)
• Communication with site services (overseeing cleaners at compounds)
• Meeting & Greeting Customers/Suppliers
• Attend Site Administration Meetings
• Adherence to SCS policies and procedures
• Ad hoc duties as job requires

Additional Responsibilities and Support:

• Creating internal Area Central ‘Good to know’ guide (contacts, document libraries, etc.)
• Assisting staff with timesheet support and updating the staff tracker
• COVID related topics, ensuring measurements are in place and regulations are followed
• Handling employee holiday bookings within the Area
• Consulting with employers/managers to identify the needs for the company, such as staff movements and department staffing requirements.
• Resolving issues between management and employees
• Planning and coordinate staff activities such as team building or staff events
• Monitoring staff’s training
• Liaising with Hiring Managers to confirm interview appointments and assist with staff onboarding and new employee orientation.

The Ideal Candidate

Required Qualifications & Skills:

• Competent in IT skills - Experience of Microsoft Office
• HR experience is highly desirable
• Training will be given on bespoke software applications

Behaviours / Attributes:

In addition to the above discipline role, the Administrator must carry out his/her duties in accordance with the SCS JV Core Values.

About the Company

About us:

The role will work on the HS2 project. HS2 is the UK’s new high-speed rail network. It will be a catalyst for economic growth across Britain, freeing up space on the existing railways and connecting 8 out of the UK’s 10 biggest cities with fast, reliable and frequent high-speed services.

The Skanska | Costain | STRABAG (SCS JV) is delivering the HS2 Main Civils Contracts which include both Lots S1 (Euston Tunnels & Approaches) and S2 (Northolt Tunnels). The combined value of the contracts is around £1.8billion with the works due for completion in 2025.  Scope of works includes twin-bored tunnels (TBM), SCL tunnels, shaft sinking, bridge demolition and reconstruction, services diversions, earthworks and the construction of site compounds.

You’ll be a welcomed member of the wider team, with opportunities to take on additional responsibility, join one of our networks for women, military or LGBT+ staff, and participate in cultural and social events with the local community (e.g. as a STEM ambassador).

Your personal and professional development is important to us. We welcome a discussion about how we can support you with further study, or professional membership or attainment for example.

HS2 – working with Skanska, Costain and STRABAG, closely monitors job applications, to ensure an inclusive recruitment process. To ensure we can maintain this, and to recruit a diverse workforce, we require candidates to complete the diversity form as part of their application, so we are able to monitor and improve our approach to diversity.  Please note, all responses are anonymous, and we will not share any of your data with other parties. All data will be held securely, (as stated within the Data Protection Act 1998) and will be reported to HS2.

It is an SCSJV requirement that all employees, Design House,  and Supply Chains must implement and comply with the requirements of ISO 9001:2015 Quality Management System, ISO 14001:2015 Environmental Management System with guidance for use”, OHSAS 18001:2017  Occupational Health and Safety Management Systems and ISO/IEC 27001:2013 Information Security Management System, Policies, Plans, Procedures and Processes, and statutory requirements as they affect the Joint Venture ‘s operations and ensure that the requirements, as applicable within their discipline, are effectively implemented on the project. Develop a culture of safety on the project through the absolute commitment to the Zero Accidents target and ethos, and develops a wider awareness of quality, environmental issues and demonstrates commitment to achieve continual improvement and Zero tolerance.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

SCS Railways