Administration Assistant

Job Introduction

Accountabilities

• Managing invoices received/ Matching delivery tickets and timesheets
• Updating registers
• Assisting AP processors with query resolutions
• Financial control, Governance, segregation of duties & process flows
• Maintenance of sound financial controls, in line with JV guidelines, ensuring that all applicable requirements can be met at all times
• General administration of finance information and data, ensuring records are maintained for an adequate period, kept securely and sufficient information is kept to meet group requirements.

General Duties

• Ensure all invoices/GRN’s and timesheets are matched
• Manage plant register to ensure all invoices are accurately documented
• Manage supplier queries, ensuring issues are addressed in a timely manner, which may involve dealing with the wider project team
• Maintain supplier statement reconciliations in line with the JV requirements and proactively resolve differences within the ledgers and supplier statements.
• Help develop and map processes for the accounts payable function that will ensure accuracy and efficiency

• Become the main point of contact for suppliers with invoice queries delivery excellent customer services

• Assist with other project related tasks as required

Role Responsibility

Required qualifications, skills, behaviours and attributes

Essential

• GCSE or Equivalent: Grades A*-C (including mathematics and english)
• Excel, IT & Communication Skills
• Good attention to detail
• Takes ownership of output
• Ability to work alone and as part of a team
• Self-confident

Desirable

• Previous experience ideally in a similar role within the construction industry
• Experience of using a computerised accounting system (E1)

Package Description

We are looking for an Admin Assistant to work on HS2 Main Works. This Admin role is in our Plant team, where you will be responsible for maintaining the accounts inbox, maintaining registers and resolving supplier queries

SCS Railways