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Accounts Payable Processor

Job Introduction

We are looking for an Accounts Payable Processor to work on HS2 Main Works. As an Accounts Payable Process, you will be responsible for supporting the Project Accountant within the project’s core team with the focus on costs recharged to the project from its JV partners and all central finance functions on the project.  The role reports directly to the Project Accountant.

 

Flexible working: We welcome you to ask about the flexibility you need. This might be part-time, remote working, or compressed hours for example. Anyone who applies for a role can ask about flexibility at interview. In return, we will explore what is possible for the role. 

Role Responsibility

Accountabilities

  • Project Accounting - Integrity of costs and accuracy & transaction processing
  • Financial control, Governance, segregation of duties & process flows
  • Maintenance of sound financial controls, in line with JV guidelines, ensuring that all applicable requirements can be met at all times
  • General administration of finance information and data, ensuring records are maintained for an adequate period, kept securely and sufficient information is kept to meet group requirements.

 

General Duties

  • Ensure all invoices and GRNS are processed in a timely and accurate manner including VAT rates and receipts
  • Manage invoice approval process so that suppliers are paid in line with their contracted Terms and Conditions.
  • Maintain accurate records of costs not included within the system for accrual at period end
  • Maintain supplier statement reconciliations in line with the JV requirements and proactively resolve differences within the ledgers and supplier statements.
  • Confirm all approvals are in line with the JV agreed Delegated Financial Authority levels.
  • Carry out regular reviews of GRN accruals to ensure costs are not duplicated in the system
  • Maintain and manage the process for JV Credit cards
  • Help develop and map processes for the accounts payable function that will ensure accuracy and efficiency
  • Become the main point of contact for suppliers with payment or invoice queries delivery excellent customer services
  • Assist with other project related tasks as required

The Ideal Candidate

Essential

  • GCSE or Equivalent: Grades A*-C (including mathematics and english)
  • Excel, IT & Communication Skills
  • Good attention to detail
  • Takes ownership of output
  • Ability to work alone and as part of a team
  • Self-confident

Desirable

  • Previous experience ideally in a similar role within the construction industry

Experience of using a computerised accounting system (E1)

About the Company

The role will work on the HS2 project. HS2 is the UK’s new high speed rail network. It will be a catalyst for economic growth across Britain, freeing up space on the existing railways and connecting 8 out of the UK’s 10 biggest cities with fast, reliable and frequent high speed services

The Skanska | Costain | STRABAG (SCS JV) is delivering the HS2 London Tunnels Contract. Scope of works includes twin-bored tunnels (TBM), SCL tunnels, shaft sinking, bridge demolition and reconstruction, services diversions, earthworks and the construction of site compounds.

You’ll be a welcomed member of the wider team, with opportunities to take on additional responsibility, join one of our networks for women, military or LGBT+ staff, and participate in cultural and social events with the local community (e.g. as a STEM ambassador).

Your personal and professional development is important to us. We welcome a discussion about how we can support you with further study, or professional membership or attainment for example.

HS2 – working with Skanska, Costain and STRABAG, closely monitors job applications, to ensure an inclusive recruitment process. To ensure we are able to maintain this, and to recruit a diverse workforce, we require candidates to complete the diversity form as part of their application so we are able to monitor and improve our approach to diversity.  Please note, all responses are anonymous and we will not share any of your data with other parties. All data will be held securely, (as stated within the Data Protection Act 1998) and will be reported to HS2.

It is an SCSJV requirement that all employees, Design House,  and Supply Chains must implement and comply with the requirements of ISO 9001:2015 Quality Management System, ISO 14001:2015 Environmental Management System with guidance for use”, OHSAS 18001:2017  Occupational Health and Safety Management Systems and ISO/IEC 27001:2013 Information Security Management System, Policies, Plans, Procedures and Processes, and statutory requirements as they affect the Joint Venture ‘s operations and ensure that the requirements, as applicable within their discipline, are effectively implemented on the project. Develop a culture of safety on the project through the absolute commitment to the Zero Accidents target and ethos, and develops a wider awareness of quality, environmental issues and demonstrates commitment to achieve continual improvement and Zero tolerance.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

SCS Railways is a Disability Confident Leader.  We want to encourage disabled people to apply for our roles and have an opportunity to display your skills, talent, and abilities.  We will ensure that a fair and proportionate number of disabled applicants that meet the minimum criteria for this position will be offered an interview.

Please see the disability confident commitments:

https://www.gov.uk/government/publications/disability-confident-guidance-for-levels-1-2-and-3/level-1-disability-confident-committed

To be considered for an interview under this scheme you have:

  • A physical or mental impairment, which has a substantial and long-term effect (over 12 months) adverse effect on your ability to carry out normal day-to-day activities
  • Demonstrated in your application and pre-interview stage that you meet the minimum job criteria and person specification for the role

SCS Railways

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